Included
The supplier owns the stated service and price within written conditions.
Free procurement resource
Compare European stand quotes on one normalized scope.
This practical template turns supplier totals into comparable cost lines, assumptions and decision ownership before a builder is appointed.
Cost architecture
Start with the complete delivery chain, not the workshop total.
A useful comparison separates production, rented elements, graphics, AV, logistics, venue orders, installation, supervision, overtime, dismantling, storage and disposal. It also records taxes, currency and payment terms.
Venue services should be listed individually. Electricity, rigging, internet, water, waste, freight handling and access fees may be quoted by different parties or remain outside the builder total.
Allowance
A provisional amount exists but may change after final quantity or third-party confirmation.
Excluded
The agency or exhibitor must order or pay separately.
Unknown
Information is missing; assign an owner and deadline before production release.
Decision quality
Record the assumptions that can move the final cost.
For each material line, note quantity, finish, source location and whether installation is included. For site work, note the assumed access window, crew hours, overtime rate, supervision and recovery responsibility.
A low total with open venue services or logistics is not yet a low-cost route. The comparison should show the normalized total, unresolved exposure and evidence confidence separately.
Source discipline
Check the current venue and event rules for every show.
European venue requirements are not interchangeable. Technical guidelines can set project-approval thresholds, material rules, service ordering and access conditions, while individual events may publish exceptions.
The template includes fields for venue source, document year, rule owner and deadline so the project team can show which current source supports each requirement.
Working files
Primary venue sources
Frequently asked questions
Quote comparison questions
Should supplier names be shared with every bidder?
Not necessarily. Normalize the same requirements without exposing another supplier’s confidential pricing or approach.
Should VAT be included in the comparison?
Record the tax treatment explicitly and compare like with like. Cross-border VAT treatment should be confirmed with the relevant contracting and tax professionals.
Can I compare only the final total?
No. The total becomes meaningful only after inclusions, exclusions, allowances, currency, venue services and change rules are aligned.
Does the template calculate a winner?
No. It supports a documented decision across price, scope confidence, timing and risk rather than choosing the smallest number automatically.
BuildAcross / 01
Download the template, then test it on a real quote.
If important lines remain unclear, send the design and available proposal for a feasibility and scope review.
Request a quote review